The Regional Transport Office (RTO) is an authority established by the government to manage and enforce all road transportation activities in India. RTOs maintain the database of all motor vehicles operating in the country. They operate within state limits and enforce transport-related guidelines formulated by the government under the Motor Vehicles Act of 1988. The primary functions of an RTO are listed as follows:
- Registration of vehicles and maintenance of their database
- Issuance of driving licenses to vehicle owners and drivers
- Issuance of permits for the use of commercial vehicles
- Collection of taxes and excise duties
- Routine examination of vehicles for their fitness
Individuals can approach the nearest RTO for any of the above-mentioned purposes. Individuals with specific requests can apply to the concerned RTOs to get things done. These applications have to be made with the help of specific forms. The Ministry of Road Transport & Highways has categorized these application forms into two types.
The detailed information about these application forms are listed as follows:
Driving license forms
All applications forms related to driving license are listed as follows:
- Form 1: This form is known as the ‘application-cum-declaration as to physical fitness’. It asks for details pertaining to various medical conditions experienced by the license applicant. This is mainly to check whether there are any medical conditions that could affect the driving skills of the applicant.
- Form 1A: This is the medical certificate to be submitted by the applicant. This certificate must be provided by a registered medical practitioner or someone authorised by the state government. This is mainly to verify the declaration made by the application under Form 1.
- Form 2: This is the application form for the grant of learner’s license. Before you have a permanent license, you need to have a learner’s permit for the concerned vehicle. This form asks for your basic details including all the types of vehicles for which you have to get a license.
- Form 4: This is the ‘application for license to drive’. As the name implies, this is the application that must be filed when requesting a license to drive a motor vehicle. The applicant must provide all his/her personal details and enclose the learner’s license along with it.
- Form 8: This is the ‘application for the addition of a new class of vehicles to a driving license’. If you already have a license for an exisiting vehicle and you wish to add a higher class to it, this is the application you must submit to the RTO.
- Form 9: This is the ‘application for the renewal of a driving license’. While filing this application, the applicant must also submit a medical certificate and document verifying that his/her license has not been revoked. License must be renewed within a maximum of 30 days from the date of expiry.
Vehicle registration forms
The following forms are used for the registration of vehicles:
- Form 20: This is the ‘application for the registration of a motor vehicle’. In addition to the personal details of the vehicle owner, this application must include all the details of the vehicle to be registered. Details such as body type, vehicle model, brand, fuel type, seating capacity, etc., must be mentioned in this application form.
- Form 26: This is the ‘application for the issue of a duplicate certificate of registration’. If you have lost your registration certificate due to theft or destruction, this is the application form you must use to get a duplicate registration certificate.
- Form 27: This is the ‘application for the assignment of a new registration mark to a vehicle’. If you are moving from one state to another, you may have to re-register your vehicle in the state you are moving to. This application form must be submitted in this situation.
- Form 28: This is the ‘application and grant of no objection certificate’. If you are moving your vehicle to a new state, you need to get a no objection certificate from the home state RTO where your vehicle was originally registered. If your vehicle was hypothecated, you need a certificate from your financier to grant permission to move the vehicle to a new state. This application form is used for these purposes.
- Form 29: This is the ‘notice of transfer of ownership of a vehicle’. When you sell your vehicle to a new owner, you must file this with the RTO to indicate the transfer of ownership. Once this is filed, you cannot be held responsible for any liabilities related to the vehicle.
- Form 30: This is the ‘report of transfer of ownership of a vehicle’. During the sale of a vehicle, the new owner of the vehicle must submit this form to the RTO to update his/her name in the registration certificate. In addition to the details of the original owner, it also includes the details of the new owner.
- Form 31: If the original owner of the vehicle is deceased, this application form must be filed by the successor to transfer the ownership to his/her name. This application form must include the details of the deceased owner and the successor.
- Form 33: This application form must be submitted to the RTO if you wish to update your new address in the registration certificate. The vehicle owner must provide details of the existing address as well as the new address in this application form.
- Form 34: If your vehicle is hypothecated with a financier, this form must be filed with the RTO to indicate the hypothecation details. The same form can be used for hire-purchase or lease agreements with another party.
- Form 35: This application form must be filed to notify the termination of hypothecation/lease/hire-purchase. Once this is filed, the RTO will update the hypothecation details in the registration certificate of the vehicle.
- Form 36: This is the ‘application for the fresh issue of registration certificate in the name of the financier’. If the financier is taking possession of the vehicle due to a default of the vehicle owner, this application must be filed with the RTO to update the change in the registration certificate.
- Form 37: If you are someone who does not have a permanent account number (PAN), you must submit this form in addition to other forms while making requests to the RTO. It contains details about the amount of transaction and the tax details.
These are some of the most common application forms used by individuals when they have to make requests with the RTO. These application forms can be downloaded online from the Ministry of Road Transport’s official website vahan.nic.in. You may also visit the nearest RTO to get these application forms. When you fill up these application forms and submit to the RTO, the request will be processed and the necessary tasks will be completed. You must also provide the necessary fee when filing certain application forms.