Gujarat Transport and Vehicle Registration Process

In India, the Motor Vehicles Act, 1988 makes it mandatory for all vehicle buyers to register their vehicles before using it. This rule is applicable to two-wheelers, three-wheelers, and four-wheelers. Given the increasing demand for motor vehicles in the state of Gujarat, the Transport Department of Gujarat has made the vehicle registration process extremely hassle-free for individuals residing in the state. Read on to know more about how to register your two-wheeler in the state of Gujarat.

Why is Vehicle Registration Necessary?

Vehicle registration refers to the process of registering one’s vehicle with a particular government authority. The purpose of registering a vehicle is to create a connection between the owner/rider of the vehicle and the vehicle itself. Thus, getting your vehicle registered helps in the identification of your vehicle, which may be extremely important in the event of a crime or accident. Also, in order to comply with the rules of the Motor Vehicles Act, 1988, it is necessary for all individuals residing in India to get their vehicles registered under the respective Registering Authority.

Application Process to Register a New Two-Wheeler in Gujarat

• If you are a resident of Gujarat and have recently purchased a new two-wheeler, you will need to get your vehicle registered by submitting the application in Form 20.
• It is mandatory for vehicle owners to submit this application on the online portal of the Gujarat Transport Department website and also submit a printout of the same to the respective RTO with the supporting documents.

Documents Required to Register a New Two-Wheeler in Gujarat

You, as a vehicle owner, will need to submit the following documents to the RTO along with your application in Form 20:

• Roadworthiness certificate (Form 22)
• Sales certificate (For 21)
• Two-wheeler’s insurance certificate
• Identity proof of the vehicle owner with his/her photographs
• Address proof of the vehicle owner
• For imported vehicles, vehicle owners will also have to submit the bill of entry
• For vehicles that are not completely built up vehicles, the concerned individual will also have to submit Form 22 Part 2 (A)

*Note: The vehicle owner can submit his/her passport, school leaving certificate, utility bills, LIC policy, house tax receipt, etc. as proof of ID and address.

Procedure to Register a New Two-Wheeler and Smart Card RC Book Issuance

• Vehicle owners will have to register their two-wheelers in the RTO that is located in their area of business or residence.
• As mentioned earlier, Form 20 will have to be submitted on the official website of the Transport Department of Gujarat and also at the RTO along with the required documents, fee, and receipt of the tax paid.
• Post this, the two-wheeler will have to be inspected. Vehicle owners can either get their two-wheelers inspected by an authorised dealer in Gujarat or take the vehicle to the concerned RTO for inspection.
• If the details mentioned in Form 20 and the supporting documents are found to be correct, the RTO will issue a registration number to the motor vehicle. Registration numbers are allocated at random unless the vehicle owner chooses to purchase a VIP/choice/special registration number.
• The vehicle registration number will be sent to the vehicle owner by email and SMS.
• Further, the smart card RC Book of the two-wheeler will be sent to the concerned individual by speed post at the address provided in Form 20.

Process and Fee to Obtain a VIP/Choice Registration Number

• Individuals who have purchased new two-wheelers can opt for VIP/choice registration numbers in the state of Gujarat.
• When an RTO office opens a new registration number series, vehicle owners can bid for registration numbers of their choice through a public auction.
• Post the auction, the remaining registration numbers can be opted as choice registration numbers by paying a sum of Rs.1,000 for two-wheelers and a sum of Rs.5,000 for four-wheelers.

Process to Transfer Ownership of a Two-Wheeler in Gujarat

• For transfer of ownership of a two-wheeler, the concerned vehicle owner will need to make an application in Form 29 and Form 30. Further, the individual will also have to submit a print of the chassis number.
• In case of change of vehicle ownership due to inheritance, the vehicle owner will need to submit Form 31. For change of vehicle ownership due to public auction, the vehicle owner will need to submit the application in Form 32. Further, the concerned individual will need to submit the two-wheeler’s PUC certificate, RC book in original, insurance certificate, address proof, and ID proof.
• The concerned vehicle owner will need to pay a transfer fee of Rs.100 for two-wheelers. Also, the vehicle owner will be required to pay the necessary tax amount.

Process to Enter/Cancel Hypothecation Details

• If the vehicle owner wishes to enter hypothecation details, the concerned individual will have to submit the application in Form 34 with the chassis number. For cancellation of hypothecation details, the vehicle owner will have to submit Form 35.
• Vehicle owners will also have to pay a fee of Rs.100 when submitting the application.
• In addition to the application form, the vehicle owner will need to submit the two-wheeler’s PUC certificate, insurance certificate, and RC book.

Process for Change of Address in the RC Book

• If one wishes to change the address in the vehicle’s RC book, the vehicle owner will need to submit the application in Form 33 with a copy of the chassis number. If the vehicle was purchased on loan, the vehicle owner will also have to submit a No Objection Certificate from the lender/financier.
• A fee of Rs.20 will have to be paid along with the application and the vehicle owner will also need to submit their current address proof, vehicle’s RC book, PUC certificate, and insurance certificate.

Process to Obtain Duplicate Copy of the Two-Wheeler’s RC Book

• Vehicle owner can obtain a duplicate copy of their two-wheeler’s RC book if the original RC book has been lost or damaged. The two-wheeler vehicle owner will need to submit an application in form 26 with the chassis copy for the same.
• Further, the vehicle owner will also have to submit a police report, address proof, PUC and insurance certificates, and a NOC from the financier/lender if the two-wheeler was purchased on loan.
• The vehicle owner will also have to pay a fee to obtain a new RC book. The fee has been fixed at Rs.30 for two-wheelers and Rs.100 for cars.

Process to Obtain No Objection Certificates for Two-Wheelers

• To obtain a No Objection Certificate for one’s two-wheeler, the concerned vehicle owner will need to submit Form 28 along with a copy of the chassis. Further, the individual will have to submit a police certificate, RC book, address proof of the vehicle owner, PUC certificate, and insurance certificate.

Process to Re-Register Two-Wheelers That are Brought from Other States

• To re-register a two-wheeler that was brought from another state, the vehicle owner will need to submit Form 27 and Form FT along with a copy of the chassis, the NOC in Form 28, and the RC book, address proof, PUC certificate, and insurance certificate.
• To change the address and ownership, the concerned individual will need to submit Form 29 and Form 30/33, as applicable.
• For vehicles that are permanently brought to Gujarat, the vehicle owner will need to submit Form FT within a 7-day period.
• All vehicles that are brought from other states are required to be produced at the RTO for mandatory inspection.

Process to Register Change of Vehicle

• In case of change of vehicle, the concerned vehicle owner will need to submit Form B.T.I. along with the PUC and insurance certificates and the original RC book.
• Pending D.A. cases will need to be cleared before the Registering Authority records the change.
• The two-wheeler will need to be produced to the RTO for inspection within 14 days of the approval being given. Further, the vehicle owner will also have to submit a fee of Rs.150 for the same.

Process to Renew Fitness Certificate of a Transport Vehicle

• To renew the fitness certificate of a transport vehicle, the vehicle owner will need to submit the application in Form CPIA. The original RC book of the vehicle, insurance certificate, fitness certificate, and PUC certificate will also have to be submitted.
• If there are any pending dues against the vehicle for violation of the laws of the Motor Vehicles Act, the vehicle owner will need to clear the same. Post this, the vehicle owner can submit the application along with the vehicle test fee and the renewal fee of Rs.100.

Process to Re-Register Non-Transport Vehicles with a Seating Capacity Lesser Than 8

• To re-register your non-transport/private vehicle, you will need to submit the application in Form 25. Further, you will also need to submit the insurance certificate of the vehicle, original RC book, fitness certificate, and PUC certificate.
• If there are any pending D.A. cases against the vehicle, the vehicle owner will need to clear the same before applying for re-registration.

Fitness Test/Inspection Procedure for Vehicles

• To obtain the fitness certificate, re-register your vehicle, or to get the C.P.I, the vehicle owner will mandatorily have to produce the vehicle for inspection.
• If a new vehicle is deemed as mechanically fit, the vehicle will be given an insurance certificate for 2 years. Old vehicles that are mechanically fit will be given fitness certificates for one year.

The Bottom Line

Given that it is mandatory to register your two-wheeler as per the Motor Vehicles Act, make sure to go through your state’s vehicle registration process to ensure that you are familiar with what needs to be done and what documents are to be submitted. The Motor Vehicles Act, 1988 also requires all two-wheelers to mandatorily have a two wheeler insurance policy at all times. Thus, when purchasing a two-wheeler, you should make sure to do your research and pick a two wheeler insurance policy that meets your coverage needs. You should also renew your policy on time to ensure that you always have a valid insurance cover to protect you against various financial risks.